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Podio


Podio is a platform for creating no-code solutions and automating workflows. The feature set includes organizing team communication, business processes, data, and content in project management workspaces according to project needs. 


Description 

The integration will be enabled to the entire account, so all users will be able to track time on imported tasks. The integration will be connected to the account of the person who enabled the integration.  

Workspaces will be imported as tasks under the Podio project. Apps with their items will be imported as subtasks under the tasks (workspaces) in TimeCamp. 

If someone from your Team added private workspaces in Podio and the person who created the integration has no access to those workspaces, they won’t be imported to TimeCamp. Only items the owner of integration has access to could be imported.

We provide an option to select workspaces and apps that should or should not be imported from Podio to TimeCamp. After the integration is enabled and you selected the desired workspaces all items the owner of integration has access to will be imported to the Projects module in TimeCamp.

It is not possible to edit the structure of imported items in TimeCamp.

As an integration creator, you automatically gain access to all imported items. Other users are assigned to workspaces automatically based on their email addresses, which need to match in both TimeCamp and Podio. You can always assign tasks manually as well.  If users are assigned to the main project Podio they will be able to track time to all tasks under the Podio project structure. If users are assigned only to certain tasks, they will be able to track time only to these tasks and subtasks under the tasks’ structure.

Items marked as completed or deleted in Podio will be automatically removed from the list of projects in TimeCamp. Archived workspaces still appear on the list of active projects in TimeCamp. If you create a new item in Podio it will be automatically imported to TimeCamp within 2 hours. To immediately synchronize the integration and update newly added items use the “Force synchronization” option on TimeCamp web Timesheet. Synch will be executed within a few seconds.


If you turned on the export option, tracked time will be automatically exported to your Podio account. Just open a Timesheet app that is automatically added to your workspaces after enabling the exporting option and view the history of added time.


The additional functionality we provide for a Podio integration is a browser plugin that allows tracking time within the Podio website.

If the user who enabled the integration is not a part of your account anymore, we recommend reenabling the integration.


How to enable the integration?

Only the Administrator of the account can enable the integration.

Step 1

To enable the Podio integration, please navigate to the plugin icon and select the Integrations option. Next, find the Podio integration on the list and click the Enable button.


Step 2

Next click on the green Enable integration button.


Step 3

You’ll be redirected to the Podio website (it would be a good idea to be logged in to Podio already) and asked for a confirmation to enable the integration. Click on the green Grant access button.


Step 4

Next, you’ll need to select workspaces you’d like to import from Podio. Import them all or mark specific ones with checkboxes and save your changes.


Optionally, you can also turn on the feature of exporting your tracked time from TimeCamp to Podio. You can decide whether to export time to:

- To each workspace - export time to all your workspaces

- Export everything to - export time only to one workspace

- Only to those workspaces - select a few workspaces for exporting

- Do not export anything - the option of exporting time will be disabled

Just select one of the available export options from the list here:


Next set the billable filter for exporting your tracked time. Decide if you prefer to export only billable or only unbillable time or if you prefer to export both types of tracked time.


After setting the integration please click on the Save button.


TimeCamp will automatically import selected workspaces, apps, projects, and tasks. From now on you will be able to track the time spent on each assignment. All imported items will be accessible for you to track time using TimeCamp’s timesheets, mobile app, desktop app, or browser plugin.


How to track time on imported items?

There are a few ways of tracking time in TimeCamp. After the integration is created and all your tasks are imported, you can simply select the desired task from the list and start your timer. Below you can find examples of all available ways of tracking time.

Web Timesheet. Simply select a task using a search box or the drop-down list and run the timer

Desktop app. Click on the “No task” option in a task widget or use the option “Start a task” from the desktop app menu and use a search box or the drop-down list to find the desired task. The task widget will be automatically synchronized with your web Timesheet.

Mobile app. Go to your Timesheet in the mobile app and click on the “Add button if you want to create an entry manually or on the “Start” button if you prefer to track in real-time. Next use a search box or the drop-down list to find the desired task and start tracking.

Browser plugin. If you’ve installed the browser plugin and logged in to your TimeCamp account, a start timer button will appear next to all your tasks in Podio. Just open the task and click on the green “Start timer” button to start tracking. When you finished tracking just click on the “Stop tracking” button. The browser plugin will be automatically synchronized with your web Timesheet.


Automatic time tracking

If you’ve installed the TimeCamp desktop app and wish to track time automatically, you can set up a custom Podio field that would import keywords into TimeCamp. First, open your project in Podio and click on the “Modify template” option. Next, add a text field. For that to work, make sure to name that custom field exactly “TimeCamp keywords“.


Separate keywords with commas (,).

After keywords are synchronized with your TimeCamp account and the automatic time tracking mode is all set up, the timer will be started automatically when the application matches the assigned keywords with a website/application name you’re currently working on.


How to disable the integration?

Only the Administrator of the account can re-enable or unlink the integration.

Step 1

If for some reason you would like to reenable or unlink the integration please navigate to the plugin icon and select the Integrations option. Next, find the Podio integration on the list of active integrations and click on its Settings.


Step 2

Next, to unlink the integration simply click on the Unlink integration button.


To re-enable the integration first, unlink it, and next click on the Enable integration button again and repeat the process of setting the integration. The list of your active items imported to TimeCamp will be updated immediately.