After users submit their timesheets, the Administrator or Supervisor can view their timesheet and approve it or reject it. Each action can be supported by a comment.
If the Timesheet is submitted or already approved it is not possible to edit its time. To view approved Timesheets navigate to the Timesheet Approvals module and click on its status.
Review timesheet
To check the submitted timesheets navigate to the Timesheet Approvals module on the left side menu. Use a date range filter and people picker to search the target timesheet. Optionally, you can also use the Status filter to get only submitted timesheets or also timesheets awaiting submission.
To view someone's timesheet, first make sure you're viewing your Team's Timesheets. You can use the buttons in the right upper corner to switch the view between You and your Team:
Then, to view details click on the note icon in Action column:
You'll see the list of time entries added by this user within the selected and submitted period.
Optionally, you can click on the View full timesheet button to be redirected to the full Timesheet view of this user.
At the bottom of the page, you will see a field called Approval message where you can optionally leave a note for the user and Approve, Reject or send the reminder directly from here:
Approve timesheet
Approved timesheet will be closed and user won't be able to edit it or reopen it for editing.
If you want to approve a timesheet, navigate to the Timesheet Approvals tab on the left-side menu.
First, find the submitted timesheet and click on the arrow to open a drop-down list and select a correct status:
Then click on the status to Approve your Timesheet:
Upon clicking Approve Timesheet, the status of your Approval will change accordingly:
Reject timesheet
Rejected timesheet will be opened and user will be able to edit it and submit it for approval again.
If you want to Reject a timesheet, navigate to the Timesheet Approvals tab on the left-side menu.
Upon clicking Approve Timesheet, the status of your Approval will change accordingly:
Last actions
You can view history of all changes made to your Approvals by hovering your mouse over the last action:
A pop-up window will appear on the right side of your screen, with additional information.
Optionally, you can sort the Modified column here:
Bulk edit
You can Approve or Reject more than one Timesheet or send a reminder to many users. Select your Users and choose appropriate action:
Send reminder
To send an email reminder about missing Timesheet for approval, select your User and click on the button Send reminder at the bottom of your screen:
Your User will receive an email notification within few minutes:
