Calendar integration allows you to import your calendar events as time entries directly to your timesheet. This manual describes how to enable integration between TimeCamp and any calendar that can be exported into the iCal format.
From now on you can also export time entries created in Timesheet to your Calendar app. Check the new feature here.
Overview
Unlike any other TimeCamp integration, this one does not require administrator privileges and can be enabled by any user on their own.
The events from your calendar will be imported as time entries to your timesheet. The name of the event will be visible in the note. Additionally, a project titled “Calendar events” will be created so it will help to create a report based on events time.
We provide an option to connect a few calendars. Also, you can define how many days from the past and how many days for the future should be imported.
If you create a new event in your Calendar or modify the existing one it will be automatically imported and updated in TimeCamp within 1 hour. To immediately synchronize the integration and update newly added items use the “Force synchronization” option on TimeCamp web Timesheet. Synch will be executed within a few seconds.
If you delete an event from your Calendar it will be automatically removed from your TimeCamp account after the synchronization.
If you delete a time entry on Timesheet that was created from an imported calendar event, it is not possible to restore such entry.
We also prepared the scenario if you want to automize the process of assigning meetings to specific projects. Simply use the meeting/event name as a keyword in the project. This way once we import this particular event it will get automatically assigned to the chosen project. You can find out how to assign keywords here.
Enable integration
Step 1
To enable the Calendar integration, please navigate to the plugin icon and select the Integrations option. Next, find the Calendar integration on the list and click the Enable button.
Step 2
Next, enter the URL for your calendar (make sure it's in iCal format) and click on the green Save button to connect your calendar.
You can find the calendar URL in your calendar settings. We prepared a few examples, check them here.
Step 3
After the integration is enabled you can choose the number of days from the past and to the future that you’d like to import to your timesheet on an ongoing basis. In addition, you can import all your private events. Just mark the checkboxes next to imported calendars.
Optionally, you can select a custom timezone for each calendar you integrated. Calendar events will be imported to your Timesheet and will be presented according to the timezone you set up. If no timezone is defined in settings, it will be automatically adjusted to the original timezone of events.
If you would like to connect additional calendars, simply click on the Add another calendar button.
Next, Save changes and your integration is ready.
The events from your calendar will be shown on your timesheet at the time you have selected in your calendar. The name of the event will be visible in the note.
Managing Calendars of other users
Only the Administrator of the account has access to the calendars of other users.
Calendar appears in two sections in the Integrations tab: Personal integrations and Active integrations.
Settings for Calendar as a personal integration will redirect to the view of your own connected calendar.
Settings for Calendar as an account active integration will allow you to view and remove calendars of other users. Here the Account Administrator can simply select a user from the list, check what calendar is connected, and delete it. After applying any changes, please click on the Save button.
Optionally the Account Administrator can disable the ability to add calendars by other users. This setting will block the option of creating personal Calendar integrations.
Disable integration
Step 1
If for some reason you would like to reenable or unlink the integration please navigate to the plugin icon and select the Integrations option. Next, find the Calendar integration on the list of personal integrations and click on its Settings.
Step 2
Next, to unlink the integration simply click on the Unlink integration button to remove all connected calendars or click on the red Delete button to remove a specific calendar from the list.
If you're trying to unlink the calendar using the red Delete button, please don't forget to click on the green Save button to save your changes.
To re-enable the integration first, unlink it, and next enter the new URL address of your calendar and repeat all the steps of setting the integration. The list of your calendar events imported to TimeCamp will be updated immediately.